Transparent pricing for both sides of the loop.
No quotes to chase just to find a number. Hotels pay per room with a 60-day free trial; design firms build for free and only pay to export, and even that is waived when their hotel client subscribes.
For hotels & management companies
Drag to size it to your property.
£240
per month
Effective / room
£2.00
Per year
£2,880
Free trial
60 days
Billed at £2 per room, per month. Card collected upfront, first charge after your 60-day free trial.
Every hotel plan includes
- Unlimited team members and roles
- O&M manual ingestion from your existing PDFs
- Chat-everywhere fault reporting
- Live availability checks + compliant alternatives
- Supplier email drafting and reply capture
- Revenue-impact and rooms-offline dashboard
Priced per room, not per seat. 60-day free trial, then £2 / room / month with a £50 / property minimum. 180-day refund window.
For design firms
Free to build. £250 to export.
Waived when your hotel subscribes.
Build the entire FF&E specification at no cost during design. Pay a one-time £250 per property only when you export the finished O&M pack, and we waive even that the moment your hotel client comes on board.
Start building free- Build unlimited specs for free
- Supplier-URL extraction for product data, certs and imagery
- Organise by floor and room type
- Export the full O&M pack (Control Books, Matrix, Type Schedule, Drawing Register)
Pricing questions
How much does Controlbook cost for a hotel?
Hotel subscriptions are £2 per room per month, with a £50 per property per month minimum (so properties up to 25 rooms pay the flat £50). A 300-room hotel is £600 per month. Every plan starts with a 60-day free trial.
Is there a free trial?
Yes. Every hotel subscription includes a 60-day free trial. Card details are collected upfront and the first charge is taken on day 61, so you can run the full workflow on real data before you pay anything.
What does it cost for a design firm?
Design firms build a property's full FF&E specification on the platform for free. Exporting the completed O&M document pack is a one-time £250 per property, and that fee is waived if the hotel receiving the handover signs up as a paying subscriber.
Do you charge per user?
No. Hotel pricing is per room, not per seat, so you can add as many team members as you need (facilities, housekeeping, GMs) at no extra cost.
What is your refund policy?
Subscriptions can be refunded within a 180-day window. Beyond that, we issue account credit rather than a card refund. You can cancel at any time from the billing portal.
Not sure how it maps to your estate?
We'll size it with you on a quick call and walk the full workflow on a sample of your own data.
Built by Max Beech, who led product at Yahoo Finance and Revolut, and Stuart Anderson, who has spent 30+ years in hotel FF&E.